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Terms & Conditions

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  1. Booth Space:  Exhibitor subscribes for booth space at the West Palm Beach Pickleball Expo, to be held in the Palm Beach County Convention Center in West Palm Beach, FL.  The National Pickleball Expo reserves the right to reject any applicant or exhibitor.  The National Pickleball Expo reserves the right to assign, designate, or change your booth location.  Displays must be approved by show management.

  2. Exhibitor will receive an online invoice upon receipt of contract with payment due according to schedule above.  10% Discounts are available to all exhibitors who pay in full prior to 7/01/2022. Payment in full for exhibitor’s booth space is required prior to October 1, 2022.  All rates quoted and contracted are for cash payments.  Credit card processing is available with a 2% convenience fee for all transaction amounts processed over $500.   As a courtesy, we can split payments to avoid the convenience fee. 

  3. Hours of Operation:  Hours of show are.; Saturday December 3rd, 9 a.m. - 6 p.m.; and Sunday, December 4th, 10 a.m. - 5 p.m.  Exhibitor shall have its exhibit(s) completely assembled and ready to be viewed by guests no later than Saturday 8am,  Times are subject to change.  Exhibitor shall staff its booth during all hours of the National Pickleball Expo.  Exhibitor shall not begin disassembling its exhibit(s) until 5:01 p.m. on the final day of the show.

  4. Interference Prohibited:  Excessive noise, bothersome lighting or other use by exhibitor which interferes with the exhibition space used by other exhibitors is prohibited, as is the creation or maintenance by exhibitor of any dangerous or hazardous condition or situation.  The aisles belong to the show.  Neither exhibitor nor advertising material shall protrude into the aisles.  Booth shall not exceed 8 feet in height (back wall) or 4’ in height (side walls) without show coordinator’s approval.  Exhibitor business activities must be contained within the booth space purchased.  The show owner must approve “Roaming” or any additional business outside the exhibit space purchased in writing prior to the National Pickleball Expo.  

  5. Services Not Provided:  The National Pickleball Expo does not provide equipment, decoration, labor carpenters, storage for exhibit materials, special lighting, gas, water supply or other related services.  Exhibitor must make all arrangements for these items, and exhibitor shall defend, indemnify and hold harmless the National Pickleball Expo for any and all claims, losses, damages, injuries or other charges, which may occur from such arrangements made by Exhibitor.  

  6. Overnight Security:  The Convention Center is a closed facility, access will not be allowed without show management present. The National Pickleball Expo or Pickleball Expositions shall not be responsible for any losses an exhibitor may suffer.

  7. Insurance Not Provided:  Exhibitor acknowledges National Pickleballl Expo and Pickleball Expositions, LLC do not have insurance covering exhibitor’s property.  It is exhibitor’s sole responsibility to obtain interruption, property damage, personal injury, vandalism, theft and any other insurance it may need to cover any losses it may suffer at the National Pickleball Expo.  

  8. Exhibitor agrees that they will have Comprehensive General Liability (CGL) insurance and will provide a certificate naming Pickleball Exhibitions, LLC as an additional insured prior to the event and valid during the event dates as well as move-in date..

  9. Exhibitor shall defend, indemnify and hold harmless Pickleball Expositions, LLC., National Pickleball Expo and their designated agents, employees and/or contractors, from and against any and all claims, losses, damages, injuries, penalties, governmental charges or fines in any amount arising out of or caused by exhibitor’s use of the premises, the conduct of exhibitor’s business or from any activity or work done, permitted or suffered by exhibitor in or around the premises, including but not limited to, the installation, operation, maintenance or removal of exhibits.  

  10. Exclusivity - the National Pickleball Expo grants Pickleball Central as the official retailer of pickleball paddles.  No retail or e-tail companies may sell pickleball paddles other than paddles that are not represented or carried at the Expo by Pickleball Central.  This applies to retailers and etailers only and does not apply to Paddle manufacturers, start-up paddle companies or new brands. 

  11. Assignment Prohibited:  Exhibitor shall not assign any portion of its booth space to any individual, partnership, corporation, company, firm or entity, without the prior written consent of the National Pickleball Expo.  

  12. Cancellation Policy: If Exhibitor is not able to attend the National Pickleball Expo, Exhibitor is financially and contractually responsible for payment of fees (paid and unpaid balances) on the following schedule.

    • If exhibitor cancels prior to Aug 1, 2022, they will receive a 100% refund of all fees paid.

    • 75 day:  If written cancellation is received 75 days prior to show opening, exhibitor is responsible for 50% of booth fee.

    • 45 day:  If written cancellation is received 45 days prior to show opening, exhibitor is responsible for 75% of booth fee.  

    • Less than 45 days:  If Exhibitor cancels within 45 days of show opening, exhibitor is responsible for 100% of booth fee.

  13. Governing Law, Consent to Jurisdiction, and Venue.In the event a dispute shall arise between the parties to this contract, it is hereby agreed that the dispute shall be referred to U.S. Arbitration & Mediation, for arbitration in accordance with United States Arbitration and Mediation Rules of Arbitration.  Any award or order rendered by the arbitrator may be confirmed as a judgement or order in any state or federal court of competent jurisdiction. 

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